You should be able to determine how much of the event can be taped for media coverage. Is this considered a fundraiser? Is the library closed at the time?
Additionally, it is not clear if he represents a traditional media outlet. Will this be shown on a newscast? Also, your paid appraiser needs to be asked if he/she is comfortable with this or not. (Was there anything in their contract about media?) If the appraiser doesn't want media, you should explain that to the journalist.
Joy Testa Cinquino
Assistant Deputy Director, Development & Communications
Buffalo & Erie County Public Library System
Central Downtown Library 1 Lafayette Square Buffalo, New York 14203
716-858-7182 fax: 716-858-7206 [log in to unmask] www.BuffaloLib.org
From: publib [mailto:[log in to unmask]] On Behalf Of Robin Orlandi
Sent: Thursday, May 07, 2015 5:20 PM
To: [log in to unmask]
Subject: [PubLib] local media videotaping of library events
We had an issue come up today that I'd really like to get your feedback on:
Our library has our antique appraisal event coming up tomorrow with a paid appraiser who's been on Antiques Roadshow and written several books. People with items to be appraised have paid for the appraisals and are pre-registered for the event. Spectators will also be welcome to watch.
A local journalist who runs his own news agency / newscast called me today wanting to come in and videotape the entire event, to run about 20 minutes of it with his broadcast.
I was immediately concerned about ownership of the footage, as well as about getting public releases to be taped from attendees, particularly if juveniles were to be involved. Not to mention any concerns the appraiser might have.
The journalist was very persistent that this was a public event and therefore exempt from any privacy considerations. I explained that regardless, our procedure was to obtain releases beforehand and that trying to determine legalities at the last minute wasn't something I was comfortable with.
Has anyone else had similar experiences or do you have policy written regarding this? Did a miss a great publicity opportunity out of an overabundance of caution? Advice or feedback much appreciated, thank you!
*Robin Orlandi, Director*
*Hildebrand Memorial Library*
*1033 Wisconsin Ave., Boscobel WI 53805*
<http://twitter.com/BoscoLibrary> Facebook: BoscobelPublicLibrary
*Pinterest: BoscoLibrary <https://pinterest.com/boscolibrary/> *
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day: information professionals, teachers, police, community organizers, computer technicians, historians, confidantes, clerks, social workers, storytellers, or, in this case, guardians of my peace.”
― Marilyn Johnson
<https://www.goodreads.com/author/show/10745.Marilyn_Johnson>, *This Book Is Overdue!: How Librarians and Cybrarians Can Save Us All
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