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PUBLIB  January 1997

PUBLIB January 1997

Subject:

Re Cataloging and Selection Committee in Hawaii (fwd)

From:

Publib Poster <[log in to unmask]>

Date:

Mon, 20 Jan 1997 11:07:03 -0500 (EST)

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Sender: [log in to unmask]
Subject: Re Cataloging and Selection Committee in Hawaii

To:  "Karen G. Schneider" <[log in to unmask]> VIA
	Patricia Wallace <[log in to unmask]>,
FROM:  An anonymous Librarian in Hawaii
Subject: Cataloging and Selection Committee in Hawaii
Date: Sat, 18 Jan 1997 

Selection Advisory Committee consists of the following:	
	Caroline Spencer - in charge of the 49 libraries
	Diane Eddy - Project Officer of the B&T contract
	Claire Ikehara - Branch Manager of Salt Lake PL
	Brenda Freitas-Obregon - Children's Librarian of Kalihi-Palama PL
	(Until "re-engineered," she was head of YA programming development 
	services.  She went from a Lib V to Lib III position)

Two members of this committee provide direct customer service everyday.

My understanding is that B&T sends the committee a list of anticipated 
buys.  I have no idea whether this covers a week, month etc.  The 
committee then has a week to review it and inform B&T of their 
decisions.  I do not know whether the information is relayed in the 
weekly conference call, fax, or e-mail.

Is it working?  Beats me!  We received FY 95-96 (FY starts 1 July) 
materials until the end of December 96.  It doesn't  take a great 
mathematical genius to figure out that we got an awful lot of junk for 
six months after the new FY began.  I guess that B&T just started 
expending FY 96-97 funds.  I have seen little change in materials we have 
received.  Too many things are still coming in that I would not waste 
limited resources on.

Our lack of cataloging and lack of bibliographic control is a major 
problem for us.  The original "re-engineering" plan was to let B&T do it 
all.  All people in CPC (Central Processing Center) were deployed to 
public service positions.  All selection, acquisition, cataloging, and 
processing people left CPC in November 1995. The B&T contract kicked in 
in March 1996.  We, technically, had no cataloging done between December 
1995 and July 1996.  I say technically only to illustrate the far 
thinking of our leaders.  Actually, four of the deployed catalogers 
provided some cataloging.  An additional part-time cataloger does only 
government docs.  Those four brave souls were told that their primary 
duties were providing customer service in the new re-engineered libraries.

Just last week - the powers to be decided to add a full time cataloger.

The contract says that B&T would provide cataloging for 200 books that
were not purchased directly by and from B&T per year. I think the powers
to be miscalculated the number of donated items that could or should be
added to the catalog.  Very little cataloging was done prior to this year. 
We sent in our requests for cataloging as needed.  We seldom saw anything
come out of this deep dark hole.  I think everything was stacked up on 
someone's desk waiting to see how much came in.  Then a decision could be 
made about whether to send it to B&T per the contract or catalog it in 
house.  The super powers finally decided that something needed to be 
redone.  There had to be well over 200 requests for cataloging.
 
Much like your experience, the quality of our records is deteriorating 
rapidly.  B&T does too many "quick and dirties."  Video cataloging, as 
specified in the contract, I think, is a major disservice to our 
customers.  Bare minimum information is given -- Title, publisher, and 
Dynix #.  It really makes finding new non-feature films next to 
impossible.  Too many portions of the collections are getting scattered.  
Under the old CPC, we had the ability to keep subjects together in spite 
of revisions in LC or Dewey decisions.  It looks as though we will be 
doing a lot of physical and mental gymnastics just to locate materials in 
the same subject groupings.

Karen -- I  agree.  This cataloging problem with Hawaii outsourcing 
deserves a great deal more attention than it's getting.

Anonymous:-- These opinions and observations are strictly my own.
Aloha


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